Virtual platformThe conference will be organised via Zoom Webinar (presentations, keynotes) and Zoom Meetings (workshops, symposia, themed discussions, and keynotes, if requested).
Zoom works via all commonly used web browsers or free apps for PC, Mac, iOS, and Android devices. We recommend downloading the latest version of the Zoom app. Click here for the system requirements and downloads.
If you have an unstable internet connection, please consider pre-recording your presentation as a video file instead of presenting online. If you prefer to send a pre-recorded presentation, please contact us ASAP.
Instructions for speakers
- Links to particular sessions will be available on the conference website.
- Please enter your session a few minutes before its scheduled start. Please note that the Central European Summer Time is used in the programme.
- All sessions will be moderated by chairs who will be responsible for introducing the speakers, monitoring the timing, and managing the Q&A.
- There will also be technical support present in each hall/session catering for the technicalities (settings, letting people in, microphone and camera management, spotlighting the speakers, etc.). You contact them via "Chat" (private conversation with the Host) during broadcasting, or via SMS/WhatsApp/iMessage (00420 731 496 062).
- In the "Webinar" sessions, the speakers will be automatically promoted to the "panellist" role, which enables them to speak to the audience and share their presentations. In the "Meetings" sessions, the speakers do not have any special roles.
- Please use the "Share screen" function to display your presentation to the audience – click on the "Share screen" button on the Zoom control panel and select the file/window on your computer you would like to share via Zoom.
- Please keep the time limit of your presentation: 15 + 10 min for Q&A for paper presentations, 10 + 5 min for Q&A for teaching-oriented presentations.
- Q&A will follow after each presentation. Questions sent via the Q&A function will be sorted and read by the chairs. The chairs will also call on the attendees using the "Raise hand" function to ask their questions directly.
- Please use headphones to avoid echoes.
Instructions for chairsThe main role of the chairs is to:
- represent the organizers and EATAW board
- introduce the topic of the session and presenters
- monitor timing
- manage the Q&A
- make sure Code of Ethics is followed
Find some more useful information below:
- Please enter the session you chair during the preceding break. The link will be available on the conference website.
- We will make you a panellist (in Zoom Webinar only) so that you can actively manage the broadcasting directly after the break and open the session.
- Note that there will be technical support in each hall/session catering for the technicalities (settings, letting people in, microphone management, spotlighting the speakers, etc.). You contact them via "Chat" (private conversation with the Host) during broadcasting, or via SMS/WhatsApp/iMessage (00420 731 496 062).
- The conference participants may ask questions in two ways: 1) in writing via the Q&A function (available throughout the presentations in the Zoom control panel), and 2) using the "raise hand" function for direct questions to the presenters (a hand pictogram appears next to the participants name in the list of attendees).
- Ad 1: Please check the Q&A tab continuously and select the questions for the speakers. You can sort the written question by clicking on "Answer live" (for questions you wish to read to the presenter) or "Dismiss" (for less relevant questions you don't want to read).
- Ad 2: When a participant "raises hand" and you wish to let him/her ask the question directly, please invite the person to ask the question and ask the technical support for unmuting the person. If you wish to invite someone from the audience who "raises hand" to the "stage" (e.g., you know that the person has relevant comments on the session topic), please ask the technical support to promote the person to the role of a panellist (i.e., the same as you and the presenters).
- Paper presentations: 15-minute presentation + 10 min for Q&A.
- Teaching-oriented presentations: 10‑minute presentation + 5 min for Q&A.
- Please introduce the presenter/s shortly at the beginning of each presentation.
- Monitor timing and let the presenters know 2 minutes before the end.
- If time is left at the end of the session, discussion can continue but make sure you finish on time and people take a break before the next session.
- Please introduce the topic and leader/s but beware of the tight timing.
- Ask the audience to mute their microphones unless they are asked to put them on by the presenters.
- Please leave the management of symposia / workshops / themed discussions to the leaders/presenters and just offer help with managing Q&A. (The majority of the sessions will use the breakout room function – but presenters will manage that.)